Intended Audience and Contact Information
| Contact | Chief Data Officer, Office of the CIO |
|---|---|
| Intended audience | Internal UBC |
| UDM Domain | Admissions |
| Data Standard ID | DG0087 |
Definition
An Admission Processing Area is a grouping of Admission Applications based on shared processes and/or administrators for the purpose of segregating access to view and/or edit such applications within the system.
Purpose
This standard aims to achieve consistency around the data collected for Admission Processing Area, and the format in which it is collected and stored.
This term is only relevant within the Admissions point solution system. Admission Processing Areas will not be moved into any future systems beyond the Admissions point solution system that went live in 2023.
This standard is derived by UBC and applies to all applications collecting Admission Processing Area. Exceptions are listed in the Dispensation section.
Standard
The following are the accepted values for Admission Processing Area1 :
| Accepted Value | Code | University Glossary Term | Definition |
|---|---|---|---|
| Continuing Professional Education Programs | OCPE | Continuing Professional Education Programs [Admission Processing Area] | The Processing Area that manages Admission Applications for Medicine Residency and Dentistry Residency Programs, as well as a subset of professional Programs of Study leading to a Graduate Certificate that are not administered by another existing Admission Processing Area. |
| Dentistry Programs | DENT | Dentistry Programs [Admission Processing Area] | The processing area that manages Admission Applications for the Doctor in Dental Medicine Program and Degree Completion students for the Bachelor of Dental Science in Dental Hygiene. |
| Diploma in Accounting Program | DAP | Diploma in Accounting Program [Admission Processing Area] | The processing area that manages the Admission Applications for the Diploma in Accounting Program of Study. |
| Education Programs | EDUC | Education Programs [Admission Processing Area] | The processing area that manages Admission Applications for the majority of the Faculty of Education Programs of Study governed by the Vancouver Senate that lead to an Undergraduate Degree, Undergraduate Certificate or Diploma. |
| Engineering Professional Graduate Programs | ENGR | Engineering Professional Graduate Programs [Admission Processing Area] | The processing area that manages Admission Applications for the Faculty of Applied Science non-thesis based Graduate Programs of Study as well as their Graduate Programs of Study for practising Engineering professionals. |
| Forestry Graduate Certificate Programs | FRST | Forestry Graduate Certificate Programs [Admission Processing Area] | The processing area that manages Admission Applications for Faculty of Forestry Programs of Study that lead to a Graduate Certificate. |
| Go Global Programs | EXCH | Go Global Programs [Admission Processing Area] | The processing area that manages Admission Applications for Programs of Study managed by Go Global. |
| Juris Doctor Program | LAW | Juris Doctor Program [Admission Processing Area] | The processing area that manages Admission Applications for the Juris Doctor Program of Study in the Peter A. Allard School of Law. |
| Medicine Programs | MEDI | Medicine Programs [Admission Processing Area] | The processing area that manages Admission Applications for the Doctor of Medicine Program of Study as well as Medicine Programs of Study that lead to a Graduate Certificate. |
| Okanagan Graduate Programs | GRDO | Okanagan Graduate Programs [Admission Processing Area] | The processing area that is responsible for managing Admission Applications for the majority of Graduate Programs of Study governed by the Okanagan Senate. |
| Pharmacy Residency Programs | PHAR | Pharmacy Residency Programs [Admission Processing Area] | The processing area that manages Admission Applications for Residency Programs in the Faculty of Pharmaceutical Sciences. |
| Rehabilitation Medicine Programs | REHA | Rehabilitation Medicine Programs [Admission Processing Area] | The processing area that manages Admission Applications for Rehabilitation Medicine Programs of Study leading to a Graduate Certificate. |
| Ritsumeikan Program | RITS | Ritsumeikan Program [Admission Processing Area] | The processing area that manages Admission Applications for the Ritsumeikan Academic Exchange Program. |
| Sauder Certificate and Diploma Programs | REAL | Sauder Certificate Diploma Programs [Admission Processing Area] | The processing area that manages the Admission Applications for Certificate and Diploma Programs of Study in the Sauder School of Business. |
| Sauder Professional Graduate Programs | MBA | Sauder Professional Graduate Programs [Admission Processing Area] | The processing area that manages Admission Applications for professional Graduate Programs of Study in the Sauder School of Business. |
| Undergraduate Admissions | ADMS | Undergraduate Admissions [Admission Processing Area] | The processing area that is responsible for managing Admission Applications for the majority of Undergraduate Programs of Study as well as Undergraduate Non-Degree Programs of Study governed by the Okanagan and Vancouver Senates. |
| Vancouver Graduate Programs | GRAD | Vancouver Graduate Programs [Admission Processing Area] | The processing area that is responsible for managing Admission Applications for all Graduate thesis-based Programs of Study and the majority of Graduate non-thesis-based Programs of Study governed by the Vancouver Senate. |
1 For a list of Admission Processing Areas by the Programs of Study for which they manage the Admission Applications, please contact Enrolment Services.
Compliance
The above standard must be complied with at every stage of the data lifecycle except for any dispensations (see Dispensation section).
- All applications must collect data as recommended in this standard.
- Enterprise Data Integration must adopt this standard.
Reference Data Compliance for Data Integration
The use of accepted reference data values in this standard for data integration among applications must comply with the enterprise integration pattern of leveraging the reference data common service API (Application Programming Interface) published in UBC MuleSoft Exchange.
Any application that intends to access real-time, case-level reference data should have the application owner or manager complete and submit a Request API Access form.
Mapping of Invalid Values from System(s) of Record (SoR) to Common Services
A common service can only accommodate standard reference data enumerations that are available in the SoR as approved by the Data Governance Steering Committee or Data Trustee.
A reference data value that does not match any of the standard reference data value enumerations is considered 'invalid'. Any records from a SoR containing an invalid reference data value for a given data element or attribute must be mapped as an 'empty' value in common service(s). Where a reference data value may potentially have the same meaning as a standard enumeration but named differently in the system of record can be corrected to match the appropriate standard enumeration. Please consult with the EDG team in such cases.
Additional reference data values in a SoR that are not part of the standard reference data enumerations are to be omitted in the common service.
Dispensation
Legacy systems are exempt from this data standard. As systems are replaced, adoption of this standard is required.
For any compliance questions or requests for a temporary dispensation, please contact the Enterprise Data Governance Team.