Military and Police Service Data Standard

The following are the accepted values for Military and Police Service:

The following are the accepted values for Branches of Canadian Armed Forces:

The following are the accepted values for Active Service for Canadian Armed Forces:

The following are the accepted values for Active Service for Royal Canadian Mounted Police (RCMP):

Data Trustee

For Student Data: Registrar

For Employee (Staff and Faculty) Data: Associate VP, Equity and Inclusion Office

Data Steward

Vancouver Student Data: Deputy Registrar, UBCV

Okanagan Student Data: Deputy Registrar, UBCO

Faculty and Staff Data: Associate VP, Equity and Inclusion Office

Purpose for Collection

In alignment with UBC's commitments to inclusive excellence and anti-racism and in support of numerous strategic initiatives aiming to advance equity, diversity, and inclusion at UBC, data will be used to enable the university to better understand a person's experience at UBC, support inclusion and success, and assess progress of equity, diversity, and inclusion.

• Equity: Collected data can support the institution to improve its understanding of a person's accessibility to the resources they need to succeed, to improve their UBC journey and to positively enhance their overall experience. Collected information may also signal systemic barriers and inequities where they exist including observation of patterns or trends with respect to recruitment, retention, participation, engagement, learning, performance, success, and support for individuals.
• Diversity: Collected data will improve understanding of the nuance and complexity of UBC's diverse community including how it compares with other institutions or communities, and how it changes or needs to change over time. Understanding the different diverse groups will enhance UBC's allocation of resources to ensure equitable treatment and opportunities for all individuals regardless of their identity or background.
• Inclusion: Collected data will inform the understanding of the extent to which experiences may differ for people of different identities and backgrounds. This includes the extent to which a person feels welcome, respected, and that they belong.

Process for Collection

This data must be self-declared, and not derived or collected from a third party. An individual can update their response at any time.

Pre-Approved Data Access in the System of Record

• PAIR
• EIO
• Enrolment Services

Data Access Request Process for All Others

If your department is not listed in the Pre-Approved Data Access section above, a Data Access Request (DAR) is needed. Visit ACCESS UBC DATA for more information and to access a Data Access Request form.

Data can only be shared at an aggregated level. If case-level data is needed, approval must come from the Data Access Committee.

Guideline on Phrasing of Questions in a Survey

• Have you ever had any military or police service? (i.e., Army, Air Force, Navy, RCMP) Please select all that apply.
  • Canadian Armed Forces
  • RCMP
  • Municipal Police
  • Other police [please specify]:____________
  • Other country/territory military/Armed Forces [please specify]____________
  • Spouse or child of Canadian Armed Forces / RCMP member
  • I have no military experience
  • Choose not to disclose

• What branch(es) of the Canadian Armed Forces or police was this service with? Please select all that apply.
  • Regular Force
  • Reserve Force
  • Navy
  • Army
  • Air Force
  • RCMP
  • Municipal Police
  • Other police [please specify]:____________
  • Other ________
  • I choose not to disclose

• Are you currently active in the Canadian Armed Forces?
  • Yes
  • No
  • I choose not to disclose

• Are you currently active in the Royal Canadian Mounted Police (RCMP)?
  • Yes
  • No
  • I choose not to disclose