Person Identifiers Data Standard

For human consumption. Used for employees and independent contractors. Also used for pay master identification.

Note: In Workday HCM, Employee ID is used for both the Worker and Contingent Worker objects.

Misuse - Inappropriately but frequently used for system consumption.

• ID issued from pre-generated pool, and selected at random
• 7-th digit is a LUHN checksum.

A unique number issued to a person whom applies to attend or is eligible to register in courses, programs, and student services offered by UBC.

Note: 'Student ID' does not refer strictly to the British Columbia University Act's definition of a 'Student', as UBC's application and use of this ID is more expansive.

For human consumption. Used for Applicants, Students, External Students, and a subset of Extended Learners eligible to access UBC services (e.g. library services and U-Pass BC).

Applications with the use of additional attributes interpret the Student ID as a designated student type ID, e.g. Affiliate Student ID.

Misuse - Inappropriately but frequently used for system consumption.

8-digit number

Note: IDs issued prior to 2016 may be less than 8 digits, using a different generation and validation rule.

• ID issued from pre-generated pool, and selected at random
• 8-th digit is a LUHN checksum for IDs except those having digits 6-7 equal to 14 or 15 which use a UBC-custom checksum algorithm (CHOWARD).

Username that, when combined with password, forms the credential by which UBC community members authenticate themselves to various UBC authentication services.

See IT Services – Campus Wide Login for more information.

For human consumption. Used only for authentication purposes, to access UBC online Systems.

Misuse – Use in systems to identify users in those systems (because it is mutable), rather than use of the immutable PUID or SP-PUID.

• Person's first name initial, and first seven values of last name; unless a duplicate is found, then five values of last name with incrementing 2-digit numeric characters.
• Newly generated CWL usernames shall be:
  • 8 alphanumeric characters in length with the first two characters being alpha
  • Unique within the set of existing CWL usernames

A persistent, UBC-managed system-level token in the context of the person, the identity provider, the service provider, and the role.

Note: It is persistent in that context.

For broad system consumption to prevent correlation between bad actors and or a compromised system. Used for integration and authentication with SaaS vendors.

It may be expired and replaced as needed for information security purposes.

• Randomly generated UUID Type 4; in textual representation, with hyphens removed.
• May be other values as necessary to meet service provider constraints.

• Generate 10 random alphanumeric characters from the set [0-9A-Z] (case matters).
• Compute the checksum value using the UBC-created 'alphanumeric-LUHN' algorithm, with the value converted to two HEX [0-9A-F] digits.
• Append the two HEX digits to the 10 random alphanumeric characters to obtain the 12-character PUID.

• Using the first 10 characters of the PUID (uppercase), compute the checksum value using the UBC-created 'alphanumeric-LUHN' algorithm, with the value represented as two HEX [0-9A-F] digits.
• Compare the just-computed checksum value, represented as two HEX digits, to the last two characters of the PUID. If matching, then valid PUID.

• Randomly generated 8-digit number + LUHN checksum digit.
• ID issued from pre-generated pool, selected at random.

A nine-digit number issued to a resident by the Government of Canada that is required to work in Canada or to have access to government programs and benefits.

See Social Insurance Number – Overview on the Government of Canada website for more information.

A unique lifetime identifier issued by a Canadian provincial or territorial government in which a person is residing, indicating their enrolment in the provincial health care services.

For example, see Personal Health Identification on the Government of British Columbia website.

A nine-digit number assigned by the Government of British Columbia to a student entering the BC school system for services from Kindergarten to Grade 12.

See Personal Education Number - Overview on the Government of British Columbia website for more information.

A unique identifier on an official travel document issued by a country to its citizen. The document shows the identity and nationality of a person for the purpose of facilitating travel by that person outside of the issuing country.

See Canadian Passport number example on the Government of Canada website.

A persistent digital identifier managed by a global not-for-profit organization, used by the research community to distinguish oneself from others.

See ORCID website for more information.