Regional Location Data Standard

Intended Audience and Contact Information

Contact Chief Data Officer, Office of the CIO
Intended audience: Internal UBC
UDM Domain Location

Purpose

This standard aims to achieve consistency around the data collected for UBC Regional Locations, and the format in which it is collected and stored across the University.

This standard applies to all UBC applications collecting and using Regional Locations. Exceptions are listed in the Dispensation section.

Standard

Definition: A UBC Regional Location is a site other than UBC's two main Campuses, that is owned or leased by UBC, or where UBC staff or faculty work, or where UBC owns assets.

Attributes of a Regional Location
Attribute Definition
Regional Location Identifier Unique Identifier for the Location of the form [RLC#####]
Name (Required) Name of the Location
Address (Required) A full Address (includes unit if applicable) associated with the location
Status (Required) A qualifier of the location based on whether it is used or not
Municipality The name of the municipality assigned to a given site by an address authority.
Postal Code Postal Code assigned by Canada Post for the purposes to deliver mail.
Province Country Sub-Division Code (ISO 3166-2)
Country Name of Country (ISO 3166-1)
Managing Organization (Required) The organization that manages the space (e.g. UBC, Fraser Health, Vancouver Coastal Health, Workers Compensation Board)
Regional Location Code (Required) Short Code or acronym that is used for Regional Locations
Regional Location Type (Required) A descriptor for the location with respect to UBC's relationship with the site
Real Property Type (Optional) A description of the type of ownership or contractual relationship of UBC's with respect to buildings, lands, or sites (Real Property).
Regional Location Status Standard

Accepted Data Values for Regional Location Status

Accepted Data Value Definition
Current The location is currently active or in use
Retired The location is no longer active
Pending The location is being prepared but not active yet
Regional Location Type Standard

Accepted Data Values for Regional for Location Type

Accepted Data Value Definition
Hospital The site is a Hospital/Health Care facility
Housing The site is for residential purposes
Regional The site is not a hospital facility nor used for residential purposes
Real Property Type Standard

Accepted Data Values for Real Property Type

Accepted Data Value Definition
Fee Simple The land is owned in Fee Simple (Absolute ownership)
Leased to UBC A lease is a right to exclusive occupancy and use of land or a building.
Leased from UBC A lease is a right to exclusive occupancy and use of land or a building.
Licensed to UBC License is a contractual right to use land or a building for a specific purpose
Licensed from UBC License is a contractual right to use land or a building for a specific purpose
Other A Real Property Type different than any of the above

Compliance

This standard about Regional Locations must be complied with every stage of the data lifecycle with the exception of any dispensations (see Dispensation section):

  • All applications must collect Regional Locations as recommended in this standard.
  • Enterprise Data Integration must adopt this standard.

Dispensation

Legacy systems are exempt from this data standard. Examples of legacy systems are:

  • Student Information System (SIS)

As systems are replaced, adoption of this standard is required.

As existing systems change to adopt this standard, the Enterprise Data Governance team needs to be informed.

Appendix

n/a

References