Intended Audience and Contact Information
| Contact | Chief Data Officer, Office of the CIO |
|---|---|
| UDM Domain | Academic |
| Intended Audience | Internal UBC |
Purpose
This standard aims to achieve consistency around the data collected for Student Academic Standard, and the format in which it is collected and stored.
Student Academic Standing is an indicator of academic performance for a given Academic Period.
This standard is derived by UBC and applies to all applications collecting Student Academic Standing. Exceptions are listed in the Dispensation section.
Standard
The following are the accepted values for Student Academic Standing.
|
Accepted Value |
Description |
|---|---|
| Good Standing | Assigned to a student who has achieved sufficient academic performance that would allow them to proceed to the next Academic Period. |
| Academic Probation | Assigned to a student who does not have satisfactory Good Standing but who is allowed, by meeting additional conditions, to proceed to the next Academic Period and to continue in their Program of Study. |
| Failed, Required to Withdraw | Assigned to a student who does not have satisfactory academic performance in a given Academic Period and who is not allowed to proceed to the next Academic Period. |
| Failed, Permitted to Continue |
Assigned to a student who does not have satisfactory academic performance in a given Academic Period and who would normally be assigned a Failed, Required to Withdraw standing, but who has, as the result of an appeal or other decision, been given special concession by their Faculty or program permitting them to continue their studies without interruption. This standing would not be awarded automatically, but would instead be placed on the record by the student's Faculty or program upon successful appeal of their Failed, Required to Withdraw standing. |
| In Review |
A temporary standing assigned to a student whose final Student Academic Standing cannot yet be determined due to missing or unavailable information. This standing will be replaced with a final, permanent Student Academic Standing once the missing information is provided or becomes available. |
Compliance
The above standard must be complied at every stage of the data lifecycle with the exception of any dispensations (see Dispensation section).
- All applications must collect Student Academic Standing data as recommended in this standard.
- Enterprise Data Integration must adopt this standard.
Reference Data Compliance for Data Integration
The use of accepted reference data values in this standard for data integration among applications must comply with the enterprise integration pattern of leveraging the reference data common service API (Application Programming Interface) published in UBC MuleSoft Exchange.
Any application that intends to access real-time, case-level reference data should have the application owner or manager complete and submit a Request API Access form.
For any compliance questions or requests for a dispensation temporarily, please contact the Enterprise Data Governance Team.
Dispensation
Legacy systems are exempt from this data standard. As systems are replaced, adoption of this standard is required. Examples of legacy systems are:
- Student Information System (SIS)