Course Enrolment Status Data Standard

Intended Audience and Contact Information

Contact	Chief Data Officer, Office of the CIO
UDM Domain	Academic
Intended Audience	Internal UBC

Purpose

This standard aims to achieve consistency around the data collected for Enrolment Status, and the format in which it is collected and stored. Enrolment Status is the state of a student enrolment in a course section. This standard is derived by UBC and applies to all applications collecting enrolment status. Exceptions are listed in the Dispensation section.

Standard

The following are the accepted values for enrolment status.

Enrolment Status

Accepted Value	Description
Enrolled	The state that indicates a course section has been added on a student record.
Un-Enrolled	The state that indicates a course section is dropped from a student record before the *Drop Without Record End Date* (refer to University glossary for definition).
Withdrawn	The state that indicates a course section is dropped from a student record after the *Drop Without Record End Date* (refer to University glossary for definition).
Completed	The state that indicates a student has finished a course section
Waitlisted	The state that indicates a student has been added to a waitlist for a course section.

Compliance

The above standard must be complied at every stage of the data lifecycle with the exception of any dispensations (see Dispensation section):

All applications must collect date as recommended in this standard.
Enterprise Data Integration must adopt this standard.

Reference Data Compliance for Data Integration

The use of accepted reference data values in this standard for data integration among applications must comply with the enterprise integration pattern of leveraging the reference data common service API (Application Programming Interface) published in UBC MuleSoft Exchange.

Any application that intends to access real-time, case-level reference data should have the application owner or manager complete and submit a Request API Access form.

For any compliance questions or requests for a dispensation temporarily, please contact the Enterprise Data Governance Team.

Dispensation

Legacy systems are exempt from this data standard. As systems are replaced, adoption of this standard is required. Examples of legacy systems are:

Student Information System (SIS)