Intended Audience and Contact Information
| Contact | Chief Data Officer, Office of the CIO |
|---|---|
| Intended Audience | Internal UBC |
| UDM Domain | Demographic Data |
| Data Standard ID | DG0080 |
Purpose
This standard aims to achieve consistency around the data collected for Parental or Guardian Education Level and Employment Status, and the format in which it is collected and stored in across the University.
This standard applies to all UBC applications collecting Parental or Guardian Education Level and Employment Status data. Exceptions are listed in the Dispensation section.
Standard
The following are the accepted values for Parent or Guardian Education Level:
| Accepted Value | University Glossary Term | Definition |
|---|---|---|
| Some high school or less | Some high school or less [Education Level] | Completed at least part of a secondary or high school diploma, or completed at least part of primary or elementary school. |
| Completed high school | Completed high school [Education Level] | Completed high school or obtained a high school equivalency certificate, or successfully completed a high school equivalency test such as the General Educational Development (GED) test, or obtained an Adult Basic Education (ABE) certificate. |
| Some college or university | Some college or university [Education Level] | Completed part of a certificate or diploma beyond the secondary school level from a postsecondary institution, but did not receive any postsecondary qualification, certificate, diploma, or degree. |
| Completed postsecondary certificate or diploma (below bachelor level) | Completed postsecondary certificate or diploma (below bachelor level) [Education Level] | Completed a certificate or diploma beyond the secondary school level from a postsecondary institution, such as a college or CEGEP, or a vocational certificate or diploma awarded by provincial/territorial or federal authorities, such as the journeyperson designation or non-university teaching and nursing certificates. |
| Bachelor’s Degree | Bachelor’s Degree [Education Level] | Completed an undergraduate level Degree Credential for a program of study that typically takes 4 years to complete if no prior study is required. (e.g., Bachelor of Arts, Bachelor of Science, Bachelor of Education) |
| Professional Degree and/or Post-bachelor’s Degree | Professional Degree and/or Post-bachelor’s Degree [Education Level] | Completed a professional degree above the bachelor level. E.g., medicine, dentistry, veterinary medicine, optometry, or law granted by a degree-granting institution. |
| Master’s Degree | Master’s Degree [Education Level] | Completed a graduate level Degree Credential for a program of study that is either research or professionally based, and usually follows an Undergraduate Degree (e.g., Master of Arts, Master of Science, and Master of Management). |
| Doctoral Degree | Doctoral Degree [Education Level] | Completed a graduate level Degree Credential for a program of study, which involves completion of oral and written exams, and original research presented in a dissertation (e.g., Doctor of Philosophy and Doctor of Juridical Science). |
| A category not listed; may include non-traditional education from outside Canada (please specify): [open text] | A category not listed; may include non-traditional education from outside Canada (please specify): [open text] [Education Level] | Completed education that is not listed as one of the other accepted values. |
| I am not sure | I am not sure [Education Level] | Response for a person who is not sure about the highest level of formal education obtained by their parent or guardian. |
| I Choose not to disclose | Response for a person who chooses not to disclose. |
The following are the accepted values for Parental or Guardian Employment Status:
| Accepted Value | University Glossary Term | Definition |
|---|---|---|
| Salary employee or Employed | Salary employee or Employed [Employment Status] | A person hired to a position and who has an employment agreement to provide work in return for wages or salary. |
| Self-employed / Entrepreneur / Business Owner / Independent Contractor | Self-employed / Entrepreneur / Business Owner / Independent Contractor [Employment Status] | A person whose job consist mainly of operating a business, farm or professional practice, alone or in partnership. This includes a working owner and / or a self-employed worker who does not own a business. |
| Retired - was a salary employee before retirement | Retired - was a salary employee before retirement [Employment Status] |
A person who is not in the labour force and receives 50% or more of total income from retirement-like sources, and who, prior to retirement, was hired to a position and had an employment agreement to provide work in return for wages or salary. (Retirement-like sources include the Old Age Security pension and the Guaranteed Income Supplement, benefits from the Canada Pension Plan or the Québec Pension Plan, investment and dividends and retirement pensions, superannuation and annuities.) |
| Retired - was self-employed before retirement | Retired - was self-employed before retirement [Employment Status] | A person who is not in the labour force and receives 50% or more of his or her total income from retirement-like sources, and who, prior to retirement, was self-employed. |
| Currently no paid employment or Unemployed |
Currently no paid employment [Employment Status] or Unemployed [Employment Status] |
A person who is currently not employed, self-employed, or retired. |
| Other forms of employment not listed: [please specify] | Other forms of employment not listed: [please specify] [Employment Status] | A person who is in other forms of employment. |
| I am not sure | I am not sure [Employment Status] | Response for a person who is not sure about the current employment status of their parent or guardian. |
| I Choose not to disclose | Response for a person who chooses not to disclose. |
Data Trustee (pending CDO review)
For Student Data: Registrar
For Employee (Staff and Faculty) Data: Associate VP, Equity and Inclusion Office
Data Steward(pending CDO review)
Vancouver Student Data: Deputy Registrar, UBCV
Okanagan Student Data: Deputy Registrar, UBCO
Faculty and Staff Data: Associate VP, Equity and Inclusion Office
Purpose for Collection
In alignment with UBC's commitments to inclusive excellence and anti-racism and in support of numerous strategic initiatives aiming to advance equity, diversity, and inclusion at UBC, data will be used to enable the university to better understand a person’s experience at UBC, support inclusion and success, and assess progress of equity, diversity, and inclusion.
- Equity: Collected data can support the institution to improve its understanding of a person’s accessibility to the resources they need to succeed, to improve their UBC journey and to positively enhance their overall experience. Collected information may also signal systemic barriers and inequities where they exist including observation of patterns or trends with respect to recruitment, retention, participation, engagement, learning, performance, success, and support for individuals.
- Diversity: Collected data will improve understanding of the nuance and complexity of UBC’s diverse community including how it compares with other institutions or communities, and how it changes or needs to change over time. Understanding the different diverse groups will enhance UBC’s allocation of resources to ensure equitable treatment and opportunities for all individuals regardless of their identity or background.
- Inclusion: Collected data will inform the understanding of the extent to which experiences may differ for people of different identities and backgrounds. This includes the extent to which a person feels welcome, respected, and that they belong.
Process for Collection
This data must be self-declared, and not derived or collected from a third party. An individual can update their response at any time.
Pre-Approved Data Access in the System of Record (pending CDO review)
Specify who and why, on a day-to-day basis, can access the data without further approvals required e.g.
- PAIR
- EIO
- Enrolment Services
Data Access Request Process for All Others
If your department is not listed in the Pre-Approved Data Access section above, a Data Access Request (DAR) is needed. Visit Access UBC Data for more information and to access a Data Access Request form.
Data can only be shared at an aggregated level. If case-level data is needed, approval must come from the Data Access Committee.
Guideline on Phrasing of Question in a Survey
- What is the highest level of formal education of your most highly educated parent or guardian?
- What is the current employment status of your parent/guardian? (If this parent/guardian has more than one job, select the main/primary job)
- What is the current employment status of a second parent/guardian? (If this second parent/guardian has more than one job, select the main/primary job)
- Would you like to add the employment status of additional parents/guardians?
Compliance
The above standard must be complied at every stage of the data lifecycle with the exception of any dispensations (see Dispensation section).
- All applications must collect data as recommended in this standard.
- Enterprise Data Integration must adopt this standard.
Reference Data Compliance for Data Integration
The use of accepted reference data values in this standard for data integration among applications must comply with the enterprise integration pattern of leveraging the reference data common service API (Application Programming Interface) published in UBC MuleSoft Exchange.
Any application that intends to access real-time, case-level reference data should have the application owner or manager complete and submit a Request API Access form.
Mapping of Invalid Values From System(S) of Record (Sor) to Common Services
A common service can only accommodate standard reference data enumerations that are available in the SoR as approved by the Data Governance Steering Committee or Data Trustee.
A reference data value that does not match any of the standard reference data value enumerations is considered ‘invalid’. Any records from a SoR containing an invalid reference data value for a given data element or attribute must be mapped as an ‘empty’ value in common service(s). Where a reference data value may potentially have the same meaning as a standard enumeration but named differently in the system of record can be corrected to match the appropriate standard enumeration. Please consult with the EDG team in such cases.
Additional Reference Data values in a SoR that are not part of the standard reference data enumerations are to be omitted in the common service.
Dispensation
Legacy systems are exempt from this data standard. As systems are replaced, adoption of this standard is required. Examples of legacy systems are:
- Student Information System (SIS)
As existing systems change to adopt this standard, the Enterprise Data Governance team needs to be informed.